Archives Processing and Metadata Specialist, part-time

Job Description: DIVISION: Academic UNIT: DiMenna-Nyselius Library BASIC FUNCTION: Assists in the initial processing of physical materials through the creation of indexes and inventories; supports digitization projects through the scanning of artifacts, renaming and/or reformatting of files, and creation of metadata spreadsheets for batch uploads; manages the workflow for the ingest of digitized and born-digital materials into the library’s institutional repository DigitalCommons@Fairfield. Assists the Archives staff with daily activities, exhibits, and special projects. Supervises student employees. UNUSUAL WORK CONDITIONS: Physical requirements: mobility; must be able to lift materials off shelf. Requires some evening and weekend hours. EDUCATION: Bachelor’s Degree required. ESSENTIAL EXPERIENCE: Two years previous library or related experience. Familiarity with computer systems required. Attention to detail and accuracy important. Written and oral communication skills a plus. Ability to work independently or in a team; knows when to ask questions. Proficient in handling multiple workflows and projects. Experience with digital asset management systems and data entry and/or metadata creation preferred. EXEMPT: No SUPERVISION OF PERSONNEL: No REPORTS TO: University Archivist and Special Collections Librarian ESSENTIAL FUNCTIONS: Assists with the processing of physical archival collections. This includes: • demonstrating ability to follow best practices for handling rare and archival materials, • rehousing of items, organizing, and labelling folders, • using spreadsheets or other software programs to create accession sheets, indexes and inventories. Supports digitization projects. This includes: • scanning newspapers, magazines, documents or photographs, • transferring VHS or DVD to digital files, • using software systems such as Adobe Acrobat Pro to process text documents, by cropping, OCRing, and using visual enhancement tools if necessary, • renaming and/or reformatting of files, and uploading digital materials to a shared file system, • creating metadata spreadsheets for batch uploads, • assisting in the boxing, organizing, and rehousing of outsourced materials; creating inventories of materials to be digitized. Manages the processing workflow for the ingest of archival material into DigitalCommons. This includes: • renaming and/or reformatting of files, and/or coordinating the flow of information between different users using a shared file system, • providing data clean up to address file and metadata discrepancies, including missing pages, missing information, naming structure and other issues as they arise, • creating and uploading manual entries into DigitalCommons in accordance with established metadata structures and protocols, • creating extended metadata spreadsheets for batch uploads of digital material, • communicating regularly with the Archives staff and other members of the Tech Services team in regards to any questions, challenges or issues related to DigitalCommons. Assists in the daily activities of the Archives and Special Collections. This includes: • assisting with exhibits and displays, special projects, environmental mitigation, classroom setup and takedown, and reshelving of materials. Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate. • Disclaimer The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain, and should not be interpreted as containing, a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change, and new ones may be assigned at any time, with or without notice. Category: Academic - Staff Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate. • Disclaimer The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice. All offers of employment are contingent upon a satisfactory background check. Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to [email protected]