Title: Accounts Payable Coordinator
Duration: Duration 3 months, can extend, can be contracted to hire depending on business needs
Location: Arizona Remote
Pay range: $23-$26/hr
The Team and Org:
• The Accounting Team consists of Senior Office Coordinator (on leave), Sr. Accounting Coordinator, Accounting Manager, Accountant, Senior Accountant, and Assistant controller reporting to CFO
• The primary responsibility of the accounting team is to maintain accurate and timely financials
Account Payables Coordinator overall scope of work:
Primary and secondary responsibilities
• Process vendor invoices accurately and timely, ensuring proper approvals and coding
• Maintain vendor records, including set up, changes and compliance documentation (W9, ACH)
• Prepare and execute payment runs (ACH, wire, check)
• Reconcile AP subledger to general ledger to support month end close
• Resolve invoice discrepancies and respond to vendor and internal inquiries
• Assist with expense report processing and employee reimbursements
• Support process improvements to increase accuracy and efficiency of AP
• Assist with AP general ledger transition
• Assist with minimal office duties as needed (sorting mail and sending checks to lockbox)
CW breakdown of work:
• Daily: Manually process vendor invoices, respond to any internal and external inquiries from the AP inbox, maintain vendor records, resolve expense issues in concur
• Weekly: Process ACH, wires, and checks (checks require one day in office). Sorting office mail and providing to correct department.
• Monthly: Assist with month end reporting, outstanding checks reconciliation and AP cash reconciliation, send out reminders related to unsubmitted concur expenses, unapproved invoices and any expense related items.
Required qualifications, skills and experiences:
• High School Diploma or GED, and minimum three years of accounts payable experience
• Strong knowledge of accounting processes (accounts payable and general ledger)
• Proficient in MS Office suite, particularly needs moderate to high proficiency within Excel (including the use of VLOOKUP and Pivot Tables)
• Strong work ethic with excellent written and verbal communication skills.
• Proven ability to provide customer service and collaborate effectively with cross-functional teams, including Sales, Client Service Managers, Account Managers, and the Implementation Team—especially in high-sensitivity client environments.
• Polished and professional communication; both written and verbal
Preferred qualifications, skills and experiences:
• Associates degree or having taken Business/Accounting courses at the college level
• Experience working NetSuite and Concur is a plus
• Analysis (AP aging and investigating unusual transactions/discrepancies)
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.