ABRAMS is a trailblazer in illustrated publishing, seeking an Accounts Payable Clerk to join their Finance team. The role involves managing day-to-day accounts payable operations, ensuring timely payments to authors, freelancers, and vendors while maintaining compliant financial records.
Responsibilities
- Process high-volume invoices from authors, illustrators, editors, printers, freelance contributors, and vendors
- Review all invoices for appropriate documentation, approvals, and correct coding prior to payment
- Enter invoices and related journal entries into the accounts payable system and general ledger
- Prepare and process payments, including printing checks, obtaining required approvals/signatures, and distributing payments as needed
- Maintain organized and accurate AP records, including licensing fees, printing services, event expenses, and production-related statements
- Assist with tracking and processing royalties and advances in accordance with contract terms
- Maintain vendor, W-9, and freelance files in compliance with tax and record-retention requirements
- Assist with year-end 1099 preparation and reporting for applicable vendors and freelancers
- Support vendor onboarding and respond to vendor inquiries, escalating issues as appropriate
- Support the expense report process, including reviewing and reconciling Concur submissions
- Reconcile corporate credit card statements, including American Express, and investigate discrepancies
- Assist with the administration of the corporate card program, including new card requests, cancellations, and documentation
- Monitor the accounts payable inbox and ensure timely responses to vendors and internal stakeholders
- Assist the Finance team during the month-end and the fiscal year-end close
- Maintain organized digital and physical filing, scanning, and documentation
- Provide backup support to the Accounts Payable & Receivable Manager as needed
- Support ad hoc projects and administrative tasks as assigned
Skills
- Associate's degree or higher in accounting, finance, or a related field
- 0-2 years of accounts payable experience
- Strong working knowledge of Excel, including spreadsheets and reconciliations
- Experience working with general ledger and AP systems
- High attention to detail and strong organizational skills
- Ability to manage deadlines and work independently in a fast-paced environment
- Strong communication skills for interacting with vendors and internal teams
Benefits
- Generous paid holidays and Summer Fridays.
- Company-paid time off during Christmas week.
- Comprehensive health benefits, including short-term and long-term disability.
- Retirement savings (401k) and life insurance.
- Paid time off and professional development opportunities.
Company Overview
ABRAMS is a publisher of high-quality art and illustrated books publishing visually illustrated books in the areas of photography and more. It was founded in 1949, and is headquartered in New York, New York, USA, with a workforce of 51-200 employees. Its website is http://www.abramsbooks.com.
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