Company: Workwarp
Position: Executive Administrative Assistant - Remote (NJ Based)
Location: Remote (Must reside within commuting distance to Madison, NJ)
Compensation: Competitive Salary ($75,000 - $85,000)
Start Date: Immediate
This is a remote position based in New Jersey, requiring the candidate to reside within a reasonable distance of our headquarters in Madison, NJ. The Executive Administrative Assistant will provide high-level support to the Chief Marketing Officer for Coldwell Banker, managing day-to-day activities for brand marketing leadership and overseeing departmental programs and relationships with affiliate marketing directors.
Responsibilities:
- Manage calendars, travel arrangements, expense reporting, and meeting coordination for the SVP of Marketing, VP of Brand Marketing, VP of Communications & PR, and VP of Luxury.
- Serve as the department liaison with legal, managing contract routing, approvals, and expense approvals.
- Maintain and update the Colwell Banker residential and commercial marketing director database, including personnel changes, communications, and quarterly virtual updates.
- Coordinate the onboarding process for new marketing personnel in collaboration with HR, IT, and the marketing team.
- Lead coordinator for department team live events, including IT coordination, pre-event sessions, and event direction.
- Manage P-card purchasing and approvals.
- Partner with other departments to plan department, brand, and company-wide events, addressing scheduling and logistical details.
- Maintain comprehensive and accurate corporate records, documents, and reports.
- Perform minor accounting and bookkeeping duties, such as invoice routing and vendor setup.
- Collaborate with the marketing team on program development and implementation.
- Ensure creative marketing materials are reviewed regularly and adhere to brand guidelines.
- Identify short-term and long-range issues impacting marketing effectiveness, providing information, recommendations, and implementing directives.
- Maintain professional and technical knowledge through workshops, networking, and participation in brand/company resource groups.
Requirements:
- Proven administrative support experience.
- Experience with domestic and international travel, calendar management, meeting planning, scheduling, and logistics.
- Proficient in expense management systems.
- Tech-savvy with advanced proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel) and Concur.
- Excellent written and verbal communication skills, with the ability to interact with all levels of staff.
- Exceptional attention to detail and follow-up skills.
- Ability to occasionally visit or work from the NJ office.
- Ability to travel up to 10% for company events.
Are You the One We're Looking For?
If you are a highly organized and proactive administrative professional, we encourage you to apply! We are eager to hear from talented candidates.
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