Introduction to blithequark and the Role
At blithequark, we are committed to delivering exceptional patient care and innovative medical solutions. Our Biomedical Engineering department plays a vital role in this mission, and we are seeking an experienced and skilled Secretary/Data Entry Clerk to join our team. As a key member of our administrative support staff, you will provide essential clerical and secretarial functions, ensuring the smooth operation of our department. If you have a passion for administration, excellent communication skills, and a keen eye for detail, we encourage you to apply for this exciting opportunity.
Key Responsibilities
In this dynamic and challenging role, you will be responsible for a wide range of administrative, secretarial, and clerical duties. Your key responsibilities will include:
- Performing various types of clerical and receptionist functions, including preparing copies, typing letters, memos, and other documents, and compiling and/or preparing reports
- Receiving and screening calls and visitors, responding to routine inquiries with standardized information
- Opening and routing incoming mail, coordinating and preparing mail-outs, and maintaining/updating distribution lists
- Scheduling patient appointments, arranging interpretation services, and maintaining personal calendars for management personnel
- Inventorying and ordering office supplies and equipment, and coordinating equipment repair/maintenance
- Maintaining accurate department files, logs, and records, including admission and census data, invoices, check requests, and time and attendance and payroll information
- Compiling reports/lists and statistical data, and performing simple calculations and information that is readily available
- Assisting patients with forms and applications, reviewing for completeness, and making corrections of a routine nature
- Practicing proper safety techniques in accordance with hospital and departmental policies and procedures, and immediately reporting any mechanical or electrical equipment malfunctions, unsafe conditions, or employee/patient/visitor injury/accident
- Promoting the continuous quality improvement process in all daily service issues and problem-solving opportunities both department-specific and hospital-wide
- Maintaining confidentiality with client records and sensitive issues or documents, and communicating regularly with departmental staff and management on a daily basis
Essential Qualifications
To be successful in this role, you will need to possess the following essential qualifications:
- One (1) year of clerical/secretarial/customer service experience, or experience may be offset by an Associate's or Bachelor's degree
- Good communication skills, with the ability to follow detailed instructions
- Level of proficiency in MS Office (Word, Excel, and PowerPoint), with varying requirements by department
- Typing requirements vary by department, with a minimum typing speed of 40 words per minute
Preferred Qualifications
While not essential, the following qualifications are preferred:
- Post-high school education, with a focus on accounting or business
- Prior healthcare experience, with a strong understanding of medical terminology and procedures
- Two (2) years of experience in accounts payable or purchasing, with a demonstrated ability to set priorities and work independently
- Successful completion of a course in Medical Terminology, depending on the amount of medical transcription required for the assigned area
- Bilingual - Spanish/English, with the ability to communicate effectively with patients and staff from diverse backgrounds
Skills and Competencies
To excel in this role, you will need to possess the following skills and competencies:
- Excellent communication and interpersonal skills, with the ability to work effectively with patients, staff, and management
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple assignments
- Proficiency in MS Office, with the ability to learn and adapt to new software and systems
- Attention to detail, with a strong focus on accuracy and quality
- Ability to maintain confidentiality and handle sensitive information with discretion
Career Growth Opportunities and Learning Benefits
At blithequark, we are committed to the growth and development of our staff. As a Secretary/Data Entry Clerk, you will have access to a range of training and development opportunities, including:
- On-the-job training and mentorship, with experienced staff and management
- Formal training programs, including courses in medical terminology, MS Office, and other relevant software and systems
- Opportunities for career advancement, with a clear path for progression and professional growth
- A supportive and collaborative work environment, with a focus on teamwork and mutual respect
Work Environment and Company Culture
At blithequark, we pride ourselves on our positive and inclusive work environment. Our company culture is built on a foundation of respect, empathy, and compassion, with a strong focus on patient care and satisfaction. As a member of our team, you can expect:
- A supportive and collaborative work environment, with a focus on teamwork and mutual respect
- A comprehensive range of employee benefits, including health insurance, retirement savings, and paid time off
- A commitment to diversity and inclusion, with a focus on creating a welcoming and inclusive work environment
- A range of employee recognition and reward programs, including employee of the month and year awards
Compensation, Perks, and Benefits
As a Secretary/Data Entry Clerk at blithequark, you can expect a competitive salary and a comprehensive range of employee benefits, including:
- A competitive hourly rate, with opportunities for overtime and shift differentials
- A comprehensive range of employee benefits, including health insurance, retirement savings, and paid time off
- A range of employee perks, including free parking, on-site fitness center, and employee discounts
- A supportive and collaborative work environment, with a focus on teamwork and mutual respect
Conclusion
If you are a motivated and detail-oriented individual, with a passion for administration and a commitment to excellence, we encourage you to apply for this exciting opportunity. As a Secretary/Data Entry Clerk at blithequark, you will play a vital role in the success of our Biomedical Engineering department, and will have the opportunity to grow and develop your skills and career. Don't miss out on this chance to join our team and make a real difference in the lives of our patients and staff. Apply now and take the first step towards a rewarding and challenging career at blithequark.
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