Giro & Associates LLC is a veteran owned law firm seeking a Firm Administrator to oversee day-to-day operations, allowing attorneys to focus on client service and legal work. This non-attorney leadership role involves managing staff, finances, systems, and resources while working closely with partners. Office: 1060 Main St., Suite #303, River Edge, NJ 07661. Work schedule: 9:30 a.m. to 6:00 p.m. EST, Monday through Friday, with on-site presence during core hours except approved remote days.Position Overview
The Firm Administrator handles overall business operations, including HR, finance, office management, and technology in a small-firm setting. The role demands versatility, initiative, and hands-on execution alongside strategic planning.
Key Responsibilities
• Operations and Office Management
• Manage daily office functions, workflows, calendaring, and administrative processes.
• Handle supplies, equipment, and vendors (IT, phone, copier, software).
• Refine procedures for file management, matter intake, conflict checks, and document organization.
• Finance, Billing, and Reporting
• Coordinate budgets, cash flow, trust accounting, payables, and receivables with partners and bookkeeper.
• Oversee timekeeping, billing, and collections for timely invoices.
• Generate operational and financial reports highlighting trends and efficiencies.
• Human Resources and Staffing
• Recruit, onboard, and train non-attorney staff; align with partners on needs.
• Manage personnel files, benefits coordination, time-off, and performance reviews.
• Foster a professional, client-focused culture.
• Technology and Process Improvement
• Coordinate practice management, billing, and document systems with vendors.
• Document and optimize workflows (intake, billing, deadlines).
• Evaluate tools for efficiency, communication, and security.
• Compliance and Risk Management
• Support confidentiality, records retention, and trust accounting compliance.
• Manage insurance renewals and firm licenses.
• Ensure policies are documented and followed.
Qualifications
• Experience: 5+ years in law firm or professional services, with 2+ years in operations/administration; small firm experience preferred.
• Skills: Leadership, financial basics, office software proficiency (Microsoft 365, practice management); organizational and communication strengths.
• Education: MBA, Bachelor’s in business, management, or related preferred; experience may substitute.
Reporting and Compensation
Reports to partners; supervises non-attorney staff. Full-time, exempt.
Competitive pay and benefits based on experience.
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