Job Description:
• Establish and maintain governance protocols for PandaDoc and Salesforce usage
• Lead centralized document storage consolidation project
• Organize and maintain contract folders and filing systems
• Serve as system administrator for PandaDoc and other legal management tools
• Develop and implement systematic workflows for legal request intake and routing
• Own and manage the legal mailbox
• Act as primary point of contact for trademark and patent attorneys
• Maintain comprehensive IP tracking systems for trademark and patent renewals
• File and organize all IP-related documentation including patent applications and assignments
• Serve as point of contact for external parties in legal matters
• Maintain legal matter tracking files and case management documentation
• Assist with maintenance of country-specific terms of service
• Support implementation of standardized contract terms across customer base
• Act as liaison to external counsel and filter communications as appropriate
• Support ad-hoc legal projects and research as needed
Requirements:
• 5 years of experience as a legal assistant, paralegal, or in a similar legal operations role
• Prior experience in a corporate legal department or law firm environment
• Paralegal certificate or legal studies coursework
• Demonstrated experience with contract lifecycle management and document organization systems
• Strong working knowledge of legal management software (e.g., PandaDoc), Salesforce, and Microsoft Office Suite
• Excellent written and verbal communication skills with ability to interface professionally with external counsel, opposing parties, and internal stakeholders
• Exceptional attention to detail with ability to manage multiple priorities, deadlines, and filing systems
• Self-starter with ability to develop and implement processes and workflows independently
• High degree of professionalism and ability to handle confidential information
• Proven ability to work cross-functionally and train others on new systems and processes
Benefits:
• Competitive compensation and reward strategies
• Opportunities for growth and advancement
• Health and finance support
• Recognition and reward programs