Goodwin is a leading firm in the legal field, known for its commitment to integrity and innovation. They are seeking a Legal Secretary to provide essential administrative and executive support to attorneys, paralegals, and business leaders, ensuring smooth operations and effective communication within the team.
Responsibilities
- You will play a crucial role in managing the daily operations of our legal team. Your responsibilities will include managing complex calendars, arranging meetings, and coordinating travel arrangements for attorneys, paralegals and business leaders
- You will manage all aspects of meeting logistics, e.g., booking conference rooms, registering guests, securing equipment, and arranging catering services
- Efficiently managing all communication modalities including calls, emails and hard copy mail. you will ensure communications are handled appropriately and in a timely manner
- Additionally, you will prepare and process expense reports and check requests, ensuring accurate documentation for timely reimbursement/payment
- You will provide backup support to other secretaries, including absence coverage and overflow tasks as needed
- You will be responsible for proofreading and editing legal documents, correspondence, memos, and other communications to ensure accuracy and clarity
- You will assist with the preparation, management, and distribution of audit response letters, and maintain organized, up-to-date client and administrative files in the firm’s electronic document management system, ensuring quick document retrieval and compliance with firm policies
- You will open new client and/or matter numbers, maintain and edit matters, perform conflict checks, and prepare engagement letters, coordinating their signing through DocuSign
- You are responsible to facilitate time entry for assigned attorneys and paralegals including input, review, edit and release of time
- May support billing process e.g., track billing deadlines, circulate prebills to attorneys for review, etc
Skills
- High school diploma/GED required
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills, allowing you to manage multiple tasks and projects simultaneously with efficiency and precision
- Outstanding communication skills, both written and verbal
- Understanding of the importance of confidentiality in the legal field
- Commitment to continuous learning and professional growth
- Thorough understanding of the firm's structure and the resources available
- Proactive in identifying areas for improvement within existing processes and procedures
- Strong analytical skills, enabling you to find solutions to various administrative challenges
- College degree preferred but not required
Benefits
- Flexible work arrangements and hybrid work schedule
- Health, dental, and vision insurance
- Life and disability insurance
- Retirement & Savings Plan
- Emergency back-up child and adult care
- Paid vacation, sick time off, and holidays
- Professional development and career advancement opportunities
- Employee recognition and reward programs
- Employee wellness and assistance programs
- Employee discounts and perks
Company Overview
Goodwin is a global law firm with more than 1,800 lawyers in its offices located in the United States, Europe and Asia. It was founded in 1912, and is headquartered in Boston, Massachusetts, USA, with a workforce of 5001-10000 employees. Its website is http://www.goodwinprocter.com.
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