Harlem Children's Zone (HCZ) is a world-renowned education and poverty-fighting organization based in New York, seeking a proactive Talent Acquisition Coordinator to join their team. This role is essential in managing end-to-end recruiting operations and ensuring a positive experience for candidates and internal stakeholders.
Responsibilities
- Schedule all phone screens, panel interviews, demo lessons, and debriefs for Promise Academy and HCZ roles
- Manage reschedules, Zoom links, room bookings, and distribution of interview materials
- Send confirmation and reminder emails to candidates and interviewers
- Track panelist availability and propose interview blocks for high-volume roles
- Monitor completion of interview feedback in Workable within required timelines
- Send reminders to interviewers who have not submitted scorecards/hiring rubric
- Create and update requisitions in Workable for Promise Academy and HCZ positions
- Post and maintain roles across all recruitment platforms
- Ensure accuracy of job titles, salary ranges, EEO statements, and branding
- Close roles and clean up old or duplicate postings
- Maintain the job description and template library
- Send all standardized application status updates
- Provide Promise Academy and HCZ candidates with clear instructions for demo lessons/teaching samples & required forms or documents (transcripts, certifications, etc.)
- Pull and organize reference checks and background check materials (in partnership with HR)
- Pull monthly TA metrics for Promise Academy and HCZ
- Maintain pipeline trackers for high-volume roles (teachers, after‑school, etc.)
- Support hiring events, including virtual info sessions, interview days, and career fairs
- Help build and maintain talent pools in Workable through tagging and status updates
Skills
- Bachelor's degree preferred; equivalent experience considered
- 1-2 years of experience in recruitment coordination, HR operations, or administrative support
- Experience using an applicant tracking system (ATS); Workable experience a plus
- Exceptionally organized with strong attention to detail and follow-through
- Skilled at managing high-volume scheduling, shifting priorities, and tight deadlines
- Strong communicator with a customer-service mindset; able to deliver clear and timely updates to candidates and staff
- Comfortable navigating systems and tools (ATS, Zoom, Microsoft Office/SharePoint, calendars)
- Able to maintain confidentiality, professionalism, and discretion at all times
- A proactive problem solver who anticipates needs and prevents last‑minute issues
- Adaptable, mission‑driven, and committed to supporting a best‑in‑class recruitment process
Benefits
- Highly competitive base salaries
- Paid time off
- Employee referral bonus
- Career advancement
- No-cost health insurance
- Life Insurance
- Short-and long-term disability
- Additional voluntary benefits
- Wellness discounts
- Commuter benefits
- Financial wellness perks
- Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)
Company Overview
- HCZ is a non-profit organization that aims to end child poverty through innovative education programs. It was founded in 1970, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is https://hcz.org/.