Part-Time | Fully Remote | 15 hours/week
We are an outpatient physical therapy private practice looking for a reliable, organized, and proactive Virtual Assistant to join our team. This is a long-term, part-time role that offers schedule flexibility while providing essential support to our Managing Director and clinical team.
Key Responsibilities
- Manage the Managing Director’s calendar, schedule appointments, and send reminders
- Handle inbound emails, phone calls, and patient inquiries
- Assist with insurance verification, prior authorizations, and benefits checks
- Coordinate patient scheduling and clinician availability changes
- Maintain and update patient records in our EMR system (training provided)
- Manage HIPAA-compliant document storage and file organization
- Other administrative tasks as needed
• *Schedule & Compensation**
- 15 hours per week (flexible scheduling, primarily weekday business hours U.S. time zones)
- 100% remote / work-from-home
• *Requirements**
- Proven experience as a virtual assistant, administrative assistant, or medical office administrator (physical therapy or healthcare experience strongly preferred)
- Excellent written and verbal English communication skills
- Strong organizational skills and attention to detail
- Tech-savvy: comfortable with Microsoft Office, EMR/EHR systems, scheduling tools (Calendly/Acuity), and QuickBooks
- Reliable high-speed internet and a quiet, professional home office setup
- Ability to maintain strict confidentiality and HIPAA compliance
- Must be able to sign a Business Associate Agreement (BAA) – this is non-negotiable
- Available to overlap at least 3–4 hours per day with U.S. Eastern or Central Time business hours
- U.S.-based or legally authorized to work in the U.S. strongly preferred (for payroll and compliance reasons)
• *Bonus Qualifications**
- Experience with Jane App, WebPT, Therabill, Spruce Health, or similar PT-specific software
- Familiarity with medical billing terminology and insurance processes
- Basic graphic design or Canva skills for occasional marketing materials
This is a 1099 contractor position with opportunity to grow hours and responsibilities as the practice expands.
• *How to Apply**
Please email your resume and a brief cover letter to [insert email] with the subject line “Virtual Assistant Application – [Your Name]”. In your email, include:
- Your hourly rate confirmation ($20/hr)
- Your general availability (days/hours per week)
- Confirmation that you are able to sign a BAA
Applications without the above information will not be considered. We look forward to hearing from you!
Apply Now
Apply Now