Join Our Mission to Improve the Lives of Dogs and Their People
We are a dynamic and fast-growing company with a portfolio of businesses focused on dog lovers, and we're seeking an exceptional Executive Assistant and Project Manager to support our CEO, James Jacobson. As a key member of our team, you'll have the opportunity to work remotely with a flexible schedule, contribute to the growth and success of our company, and make a real difference in the lives of dogs and their people.
About Our Company and Mission
Our company has been dedicated to improving the quality of life for dogs and their people since 2003. We're poised for exponential growth in 2024, and we're looking for talented individuals to join our team. Our mission is to provide innovative solutions and products that make a positive impact on the lives of dogs and their people. We're a team of passionate individuals who share a love for dogs and a commitment to excellence.
About Our CEO
James Jacobson, our CEO, is a seasoned entrepreneur with a proven track record of building successful businesses. He's a visionary leader who is always thinking ahead and is looking for a Right Hand who can grow with the organization. With a background in media and e-commerce, James has built several multi-million dollar companies and is now focused on making a positive impact on the lives of dogs and their people.
Key Responsibilities
As the CEO's Right Hand, you'll play a critical role in supporting James and ensuring the smooth operation of our business. Your responsibilities will include:
- Interfacing with James multiple times a day via phone, video chat, and Microsoft Teams
- Managing and prioritizing James' incoming and outgoing email using Office 365
- Coordinating James' calendar and scheduling appointments, meetings, and events
- Assisting in planning and preparing presentations, reports, and other documents
- Attending video conference calls and taking notes, focusing on next actions for each participant
- Receiving and screening phone calls and redirecting them when appropriate
- Creating regular reports and updating internal databases
- Making travel arrangements and maintaining electronic and paper records
- Acting as a point of contact between James and employees/clients
- Facilitating internal communication and handling confidential documents
- Tracking and updating projects in Microsoft Planner/To Do
- Reviewing and recommending changes to our company's standard operating procedures and policies
- Conducting research and preparing presentations or reports as assigned
Requirements and Qualifications
To be successful in this role, you'll need:
- Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant, or similar role
- Solid experience with office management systems and Microsoft Office 365
- Strong communication skills (via phone, email, and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Integrity and confidentiality
- Degree in business administration or related field/related experience
Preferred Qualifications
We'd love to see:
- Previous experience as an Executive Assistant and Project Manager
- Familiarity with office management technologies and virtual tools
- Strong research skills and ability to prepare presentations or reports
- Fluency in the ever-evolving Microsoft Office 365 platform, including Microsoft Teams and Microsoft To Do
- High competence and comfort with virtual technologies
Skills and Competencies
To excel in this role, you'll need:
- Strong ability to triage situations and re-prioritize as events dictate
- Excellent written and verbal communication skills in English
- Strong research skills and attention to detail
- Ability to work independently and as part of a team
- Proactive and results-driven approach
- Ability to maintain confidentiality and handle sensitive information
Career Growth Opportunities and Learning Benefits
We're committed to helping our team members grow and develop their skills. As a member of our team, you'll have access to:
- Training and development programs to help you grow in your role
- Opportunities for career advancement and professional growth
- A collaborative and supportive work environment
- A flexible schedule and remote work arrangements
Work Environment and Company Culture
We offer a dynamic and supportive work environment that values:
- Flexibility and work-life balance
- Collaboration and teamwork
- Innovation and creativity
- Continuous learning and growth
- A passion for dogs and a commitment to making a positive impact
Compensation and Benefits
We offer a competitive salary and benefits package, including:
- A salary reflecting your skills and experience
- Stock options with significant potential for financial upside
- Flexible schedule and remote work arrangements
- Paid time off and holidays
- Opportunities for career growth and professional development
How to Apply
If you're a motivated and organized individual with a passion for dogs and a commitment to excellence, we'd love to hear from you. Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to meet our next team member!
Don't miss out on this exciting opportunity to join our team and make a real difference in the lives of dogs and their people. Apply now and take the first step towards a fulfilling and rewarding career with our company.
Apply Now