Join the American Airlines Family and Revolutionize Your Career
Are you ready to embark on a journey that will take you to new heights, both personally and professionally? American Airlines, a leading global carrier, is seeking a highly skilled and dedicated Staff Assistant to join their team on a full-time basis, working remotely from the comfort of your own home. As a Staff Assistant, you will play a vital role in ensuring the smooth operation of the Airport Stations Group within the Customer Experience Division.
About the Role
This is an exceptional opportunity to be part of a dynamic team that is passionate about delivering outstanding customer experiences. As a Staff Assistant, you will be responsible for performing a wide range of administrative tasks, including:
- Coordinating meeting schedules, composing, filing, and ensuring phone coverage
- Welcoming and coordinating visitors, managing mail, and ordering office supplies
- Assisting in station event planning, coordination, and execution
- Processing payroll, handling timekeeping functions, and maintaining employee records
- Providing backup for various payroll functions and managing accounts for OSHA, safety, and other regulatory requirements
- Assisting with budget preparation and reconciliation, including monthly closeout of landing charges
- Supporting auditing activities as required and tracking and confirming incentive reserves earned
- Liaising with CRE/Offices and vendors to follow local projects, as needed
- Leading/coordinating work with other care staff, as needed
- Performing various other tasks as required
Key Responsibilities
The ideal candidate will be able to:
- Provide administrative support for management presentations and special events as required
- Control, review, and monitor local invoices through InvoiceWorks and distribute as required
- Troubleshoot and escalate office technology issues, including phone and copier machines
- Track and ensure employees complete onboarding obligations, including proper system access and assignment of storage spaces, letter drops, regalia, IDs, fingerprinting, training, etc.
- Assist in station event planning, coordination, and execution
- Handle payroll processing in Workbrain for management and care staff
- Process garnishment letters and coordinate local communications and response
- Manage employee separations, including permitting and tasks, as required
- Assist with timekeeping functions, data entry, data verification, reconciliations, and reporting
- Maintain employee records, as needed
- Maintain Station meeting schedules, including monthly emergency response
- Access and manage various periodic reports, including performance, audit, cost, employee engagement, and recognition
Essential Qualifications
To be successful in this role, you will need:
- A Bachelor's degree from an accredited institution
- Previous office/administrative experience
- Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
- Familiarity with policies, procedures, and corporate structure
- Ability to prioritize work, be detail-oriented, and meet deadlines
- Ability to work in a fast-paced environment and handle multiple tasks simultaneously
- Strong self-motivation and organizational skills
- Ability to understand concepts and functionality of specific software and programs
Preferred Qualifications
While not required, the following qualifications are highly desirable:
- Experience working in the aviation industry or a related field
- Knowledge of airline operations, policies, and procedures
- Previous experience with payroll processing, timekeeping, and employee records management
What We Offer
At American Airlines, we believe in taking care of our employees. As a Staff Assistant, you will be eligible for a comprehensive benefits package, including:
- Medical, dental, prescription, and vision benefits
- Virtual doctor visits and flexible spending accounts
- Wellness programs and resources to support your physical and mental health
- 401(k) program with employer contributions available after one year
- Employee Assistance Program, pet insurance, and discounts on hotels, rental cars, and travel
Company Culture
At American Airlines, we pride ourselves on being an inclusive and diverse workplace. Our 20+ Employee Business Resource Groups are dedicated to connecting our employees to our customers, suppliers, communities, and shareholders. We believe in creating a workplace that is welcoming and supportive of all employees, and we are committed to helping our employees reach their full potential.
Career Growth Opportunities
As a Staff Assistant, you will have opportunities to develop your skills and advance your career within the company. You will be working alongside experienced professionals who are passionate about their work and dedicated to helping others succeed. You will also have access to training and development programs to help you grow and achieve your career goals.
Work Environment
This is a remote work opportunity, allowing you to work from the comfort of your own home. You will be expected to be self-motivated and disciplined, with excellent communication and organizational skills.
Compensation
The salary for this position is $26 per hour, with opportunities for growth and development within the company.
Conclusion
If you are a motivated and organized individual with a passion for delivering exceptional customer experiences, we encourage you to apply for this exciting opportunity. As a Staff Assistant at American Airlines, you will be part of a dynamic team that is shaping the future of air travel. Don't miss out on this chance to take your career to new heights. Apply now and join the American Airlines family!
Your Future Starts Here
Don't miss out on this exciting role. We are looking forward to hearing from you. Apply now and take the first step towards a rewarding and challenging career with American Airlines.
Apply Now