Executive Assistant to the President and CEO - Remote Opportunity for a Highly Organized and Proactive Professional to Support Innovative Healthcare Companies

Introduction to Our Companies

We are a dynamic duo of companies, Teen FND Academy (TFA) and Your Pediatric Psychologist (YPP), both founded on the principle of empowering teens and their families to overcome Functional Neurological Disorder (FND) and other challenges. TFA offers a structured online coaching program, while YPP provides evidence-based psychological treatments, including Cognitive Behavioral Therapy (CBT), Biofeedback, Hypnosis, and Acceptance and Commitment Therapy (ACT). Our mission is to foster resilience, health, and independence in every teen and family we serve. We are a small but rapidly growing team, looking for a dedicated and flexible Executive Assistant to support our President and CEO in driving our companies forward.

About the Role

The Executive Assistant will play a pivotal role in our organization, providing high-level administrative support to our founder and leadership team. This is a 100% remote position, offering the flexibility to work from anywhere, at any time, as long as you have a reliable internet connection. As an Executive Assistant, you will be responsible for managing operations, organizing tasks, and ensuring projects stay on track. Your proactive approach, exceptional organizational skills, and ability to adapt to shifting priorities will be essential in driving our companies' success.

Key Responsibilities

• Provide administrative support to the founder, including managing and optimizing their calendar, handling email correspondence, preparing meeting agendas, and taking notes.
• Act as a liaison between leadership, clients, and contractors, ensuring seamless communication and task coordination.
• Track progress on key initiatives, create and maintain project documentation and reports, and identify areas for process optimization.
• Draft and edit correspondence, presentations, and documents, and act as the founder's representative in professional settings.
• Plan and arrange travel itineraries, accommodations, and logistics, and conduct research to support decision-making.
• Generate reports and summaries for leadership review, and maintain and improve organizational systems and tools.

Essential Qualifications

To be successful in this role, you will need:

• Proven experience as an Executive Assistant or in a similar role supporting leadership in a fast-paced environment.
• Exceptional organizational and time-management skills, with the ability to adapt to shifting priorities and thrive in a high-growth setting.
• Excellent written and verbal communication skills, with the ability to draft and edit correspondence, presentations, and documents.
• Proficiency with tools such as Google Workspace, Asana, Slack, Kajabi, Copper CRM, Notion, and Zoom.
• A high level of discretion and professionalism in handling sensitive information.

Preferred Qualifications

While not essential, the following qualifications would be an asset:

• Familiarity with online coaching programs or mental health practices.
• Experience working in a remote or virtual team environment.
• Knowledge of project management methodologies and tools.

Skills and Competencies

To excel in this role, you will need to possess the following skills and competencies:

• Strong attention to detail and ability to prioritize tasks effectively.
• Proactive problem-solving skills, with the ability to anticipate needs and address challenges.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders.
• Ability to work independently and as part of a team, with a high level of self-motivation and discipline.
• Strong technical skills, with the ability to learn new tools and systems quickly.

Career Growth Opportunities

As a rapidly growing company, we offer opportunities for career advancement and professional growth. You will have the chance to develop new skills, take on new challenges, and contribute to the development of our companies. We are committed to supporting your growth and development, and offer paid training and opportunities for advancement as you progress in your role.

Work Environment and Company Culture

We are a dynamic and fast-paced team, passionate about making a difference in the lives of teens and families. Our company culture is built on the values of honesty, compassion, reliability, dedication, and integrity. We believe in working together as a team, supporting each other, and celebrating our successes. As a remote team, we use a variety of tools and technologies to stay connected and collaborate effectively.

Compensation and Benefits

We offer a competitive salary, based on your skills and experience, as well as a range of benefits, including:

• Paid training to support your professional growth and development.
• Opportunities for career advancement as our companies continue to grow and expand.
• The chance to work alongside a driven and compassionate team, making a real difference in the lives of teens and families.

Why This Role is Special

This role is special because it offers the opportunity to make a real difference in the lives of teens and families, while working in a dynamic and fast-paced environment. You will have the chance to grow and develop as a professional, take on new challenges, and contribute to the development of our companies. Our team is passionate, dedicated, and committed to making a positive impact, and we are looking for someone who shares our values and our vision.

How to Apply

If you are a motivated and organized individual, looking for a challenging and rewarding role, please submit your application to [email protected]. Please include your current resume and a video recording of no longer than 3 minutes, answering the following questions:

• What made you apply to this position?
• What do you know about Teen FND Academy and Your Pediatric Psychologist?
• What is your ideal work environment?
• What is your biggest value-add to a company like ours?
• Where do you see yourself 5 years from now?

Next Steps

Applicants who follow the above instructions will hear from us within seven business days about moving forward in the process. The next step will be a 30-minute video interview with our company executives, followed by at least one additional interview. There may also be some further assessments along the way. We are excited to find the right fit and aim to have our final candidate selected by mid-January 2025.

Conclusion

Thank you for considering this exciting opportunity to join our team as an Executive Assistant to the President and CEO. We are looking for a highly organized and proactive individual, who is passionate about making a difference in the lives of teens and families. If you are a motivated and dedicated professional, looking for a challenging and rewarding role, please submit your application today. We look forward to hearing from you and exploring how you can contribute to our team's success.

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