Introduction to BairesDev
BairesDev is a leading technology company that has been at the forefront of innovation for over 15 years, delivering cutting-edge solutions to top-tier clients such as Google and innovative startups in Silicon Valley. Our diverse team of over 4,000 professionals, comprising the world's Top 1% of tech talent, works remotely on roles that drive significant impact worldwide. We pride ourselves on aligning our team members' passions and skills with our vacancies, setting them on a path to exceptional career development and success.
Job Overview
We are seeking a highly organized and proactive Executive & Event Operations Assistant to join our team. This dynamic role combines event coordination with executive support, working directly with our CEO and management team. As an Executive & Event Operations Assistant, you will be instrumental in ensuring the smooth operations of high-profile events while providing crucial administrative support to key executives. Your exceptional organizational and time management skills, attention to detail, and ability to multitask will make you a valuable asset to our team.
Key Responsibilities
- Coordinate and execute CEO's events in the Bay Area in collaboration with the Marketing Events Manager, ensuring seamless execution and attention to detail.
- Attend and provide on-site support for executive events and meetings, representing the company with professionalism and poise.
- Provide supplementary personal assistance to the CEO, complementing the work of the dedicated EA, and ensuring the CEO's schedule and tasks are managed efficiently.
- Support three US-based managers with specific administrative tasks, demonstrating flexibility and adaptability in a fast-paced environment.
- Handle confidential information with utmost discretion, maintaining the highest level of professionalism and integrity.
- Organize and maintain efficient filing systems, both physical and digital, to ensure easy access to information and compliance with company policies.
- Coordinate logistics for meetings, presentations, and corporate events, including travel arrangements, catering, and venue management, to ensure a smooth and successful experience for all attendees.
Essential Qualifications
- 2+ years of experience in event planning/coordination, with a proven track record of successful event execution and management.
- 2+ years of experience as an Executive Assistant, providing high-level administrative support to senior executives and managers.
- 2+ years of experience as a Personal Assistant, demonstrating expertise in managing complex schedules, coordinating travel, and providing personalized support.
- Must be based in the San Francisco Bay Area, with the ability to attend events and meetings in person as required.
- Exceptional organizational and time management skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.
- Strong attention to detail and ability to multitask, with a focus on delivering high-quality results and ensuring accuracy and precision in all aspects of work.
- Professional communication and interpersonal abilities, with excellent written and verbal communication skills, and the ability to build strong relationships with colleagues, clients, and stakeholders.
- Demonstrated initiative and problem-solving capabilities, with a proactive approach to challenges and a willingness to think creatively and outside the box.
- Flexibility to work outside regular business hours when needed, including evenings and weekends, to ensure the successful execution of events and support to executives.
Preferred Qualifications
- Spanish language skills, with the ability to communicate fluently in Spanish, both written and verbal.
- Valid driving license, with the ability to travel to events and meetings as required.
- Experience working in a remote or virtual environment, with the ability to work independently and as part of a distributed team.
- Familiarity with event management software and tools, such as event planning platforms, registration systems, and marketing automation tools.
- Knowledge of administrative software and systems, including Microsoft Office, Google Suite, and other productivity tools.
Skills and Competencies
To be successful in this role, you will need to possess a unique combination of skills and competencies, including:
- Exceptional organizational and time management skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
- Strong attention to detail and ability to multitask, with a focus on delivering high-quality results and ensuring accuracy and precision in all aspects of work.
- Professional communication and interpersonal abilities, with excellent written and verbal communication skills, and the ability to build strong relationships with colleagues, clients, and stakeholders.
- Demonstrated initiative and problem-solving capabilities, with a proactive approach to challenges and a willingness to think creatively and outside the box.
- Flexibility and adaptability, with the ability to work in a fast-paced environment, prioritize tasks, and adjust to changing circumstances and deadlines.
- Strong technical skills, including proficiency in Microsoft Office, Google Suite, and other productivity tools, as well as familiarity with event management software and systems.
Career Growth Opportunities and Learning Benefits
At BairesDev, we are committed to providing our team members with opportunities for growth and development, both personally and professionally. As an Executive & Event Operations Assistant, you will have access to:
- Training and development programs, including workshops, webinars, and online courses, to enhance your skills and knowledge in event management, administration, and leadership.
- Mentorship and coaching, with experienced professionals who can provide guidance, support, and feedback to help you achieve your career goals.
- Opportunities for advancement, including promotions, new roles, and special projects, to help you grow and develop within the company.
- A dynamic and innovative work environment, with a culture of continuous learning, experimentation, and improvement.
Work Environment and Company Culture
At BairesDev, we pride ourselves on our diverse and multicultural work environment, with a team of professionals from all over the world. Our company culture is built on values of innovation, collaboration, and mutual respect, with a focus on delivering exceptional results and making a positive impact on our clients and communities. As an Executive & Event Operations Assistant, you will be part of a dynamic and supportive team, with opportunities to collaborate with colleagues from different departments and levels of the organization.
Compensation, Perks, and Benefits
We offer a competitive compensation package, including:
- A base salary and commissions, with opportunities for bonuses and incentives based on performance.
- Flexible hours, with the ability to make your own schedule and work from home or remotely.
- PTO, parental leave, and other special leaves, to help you balance your work and personal life.
- Healthcare coverage, including vision and dental, to support your physical and mental well-being.
- Life insurance, to provide financial protection and security for you and your loved ones.
- 401K Plan, to help you save for your future and plan for retirement.
- Strong sales operations, travel & events coordination teams, and other support functions, to help you succeed in your role and achieve your goals.
Conclusion
If you are a highly organized and proactive professional, with a passion for event management and executive support, we encourage you to apply for this exciting opportunity. As an Executive & Event Operations Assistant at BairesDev, you will be part of a dynamic and innovative team, with opportunities for growth, development, and success. Don't miss this chance to join a global company where your unique talents can truly thrive. Apply today and let's build the future together!
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