Introduction to Mediavine
Mediavine is a fast-growing advertising management company that represents over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators. Our mission is to build an inclusive and diverse team of highly talented individuals that reflect the industries we serve and the world we live in. We value the unique experiences and perspectives of our team members and encourage them to share their ideas and insights.
Job Overview
We are seeking an experienced Executive Assistant to join our team supporting our Chief People & Culture Officer and People Operations Department. As an Executive Assistant, you will provide high-level executive support in a one-on-one working manner, serving as the primary liaison for internal and external contacts on all matters. You will organize and coordinate scheduling, outreach, and administering special projects, ensuring the executive's time is aligned with their priorities. If you are a proactive problem solver, skilled in the execution of administrative activities, an exceptional communicator with meticulous attention to detail, organization, and process, we encourage you to apply for this exciting opportunity.
Key Responsibilities
- Be a trusted partner to the Chief People & Culture Officer, organizing current needs, anticipating potential conflicts, and handling sensitive business information as needed
- Efficiently manage a high volume calendar, handle scheduling requests, communicate changes to the team, and proactively address scheduling conflicts as they arise
- Ensure the executive's time is aligned with their priorities through demonstrated understanding of the business, key stakeholders, and necessary collaboration
- Attend meetings with or on behalf of the Chief People & Culture Officer, prepare detailed agendas, capture meeting notes, track and communicate action items, and ensure timely follow-up to support efficient and productive meetings
- Manage the People Operations team's workspace in Notion to ensure priorities are aligned with organizational goals and that deadlines are successfully met
- Assist in the preparation of and/or response to communication needs in Slack, Notion, or other platforms
- Provide administrative support in drafting and reviewing/editing documents, presentation materials, and online resources
- Proactively coordinate onsite and offsite meetings, including all aspects of the meeting as needed (travel, technology, food, vendors, etc.)
- Provide support for in-person and virtual Mediavine-sponsored events attended by the Chief People & Culture Officer or otherwise as needed
- Manage all travel scheduling and arrangements, ensuring the Chief People & Culture Officer is aware and updated on itinerary changes during travel, and prepared upon arrival
- Ensure consistent and efficient interaction with other colleagues across the company, demonstrating poise and tact under pressure, handling matters with sound judgment and respect
- Provide specialized project support and additional tasks as needed
- Required travel on an as-needed basis, for our annual All Hands Retreat, Team Retreats/Meetings, and/or industry events/conferences (approx. 20%)
- Availability to maintain a flexible schedule to accommodate varying working hours, based on business demands
Essential Qualifications
- Bachelor's Degree in Business or a related field, preferred
- 7+ years of experience providing high-level administrative support to executives
- 3+ years of experience providing executive support in a remote capacity
- Current experience supporting an executive in HR/People Operations, preferred
- Strong proficiency with Google Suite and Slack, required
- Experience using Mac computers and Apple software, required
- Experience with productivity tools such as Notion, preferred
- Experience with the setting up and management of virtual meetings and tools, e.g., Google Meet, Hangouts, Zoom, etc.
- Extensive schedule and travel management experience
- Experience providing concierge-level support (remote or in-person as needed) for executive travel and events
- Strong teamwork skills, and a confident ability to offer suggestions and improvements to process, working collaboratively with others as needed
- Strong relationship management skills, ability to build a personal network throughout the company and with key external contacts
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Experience working with discretion and confidentiality as appropriate
- Keen attention to detail and accuracy
Preferred Qualifications
- Experience working in a fast-paced, dynamic environment
- Knowledge of HR/People Operations principles and practices
- Experience with project management tools and software
- Certification in administrative assistance or a related field
Skills and Competencies
- Strong problem-solving and analytical skills
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Strong organizational and time management skills
- Ability to maintain confidentiality and handle sensitive information
- Proficiency in Google Suite, Slack, and other productivity tools
- Experience with virtual meeting and collaboration tools
Career Growth Opportunities and Learning Benefits
At Mediavine, we are committed to the growth and development of our employees. As an Executive Assistant, you will have the opportunity to work with a talented team of professionals, develop your skills and knowledge, and contribute to the success of our company. We offer a range of training and development programs, including workshops, webinars, and conferences, to help you stay up-to-date with the latest trends and best practices in administrative assistance and HR/People Operations.
Work Environment and Company Culture
Mediavine is a fast-growing company with a dynamic and supportive work environment. We value our employees and offer a range of benefits and perks to support their well-being and success. Our company culture is built on the principles of inclusivity, diversity, and respect, and we encourage our employees to share their ideas and perspectives. We are committed to creating a positive and productive work environment that supports the growth and development of our employees.
Compensation, Perks, and Benefits
We offer a competitive salary range of $85,000 - $95,000 USD/yr, depending on experience and qualifications. In addition to our competitive salary, we offer a range of benefits and perks, including:
- Comprehensive benefits, including health, dental, vision, and 401k match
- Generous paid time off
- Wellness and home office perks
- Up to 12 weeks of paid parental leave
- Inclusive family-forming benefits
- Professional development opportunities
- Travel opportunities for teams, our annual All Hands retreat, as well as industry events
Conclusion
If you are a motivated and experienced administrative professional looking for a new challenge, we encourage you to apply for this exciting opportunity. As an Executive Assistant at Mediavine, you will have the opportunity to work with a talented team of professionals, develop your skills and knowledge, and contribute to the success of our company. We are committed to creating a positive and productive work environment that supports the growth and development of our employees, and we look forward to hearing from you.
Apply now to join our team and take the first step towards an exciting and rewarding career as an Executive Assistant at Mediavine.
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